The Three Phases of Scheduling:

Science Olympiad tournaments consist of 23 varied events from the many disciplines of science like: chemistry, biology, engineering and geology. Properly placing your students on these events is a delicate art and often is the difference between a gold or bronze medal finish.

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Phase 1: Matching your students to events

Pairing students to events is a delicate, but simple science. It comes down to maneuvering between two factors: Interest vs. Strength. For instance, you may have a student with a keen interest in materials construction who would just love to be placed on Trajectory. However, this student does not have the strength in mathematics to be effectively competitive. This is a situation where you may have to reassign your student (Unless you were willing to allow them to learn as they compete, which may not be a bad idea for younger teams!).

The alternative (and more probable) case you will run into is a student who shows strength, but may lack interest in a particular event. In this situation I'd recommend a trade-off. There may be events in which some of your team may not readily want to
participate in; so in exchange for handling an event of lower interest, offer your students first choice in an event of greater interest. 

 Phase 2: Your Rotational Strategy

Soon after the smoke clears from matching your students to their events you will have to decide your strategy for event rotation. Traditionally there are two schools of thought on this:

o Thought Process #1 Mastery - placing your competitors in set events, which they will master” for the season.

o Thought Process #2 Flexibility - placing your students in different events, which they will become familiar with for the season.

 Phase 3: Setting up your Tournament Roster

When setting a schedule for a tournament there is one phrase you must recite to yourself in order to maintain sanity: “Be Flexible!” Setting a schedule can be an event in itself. Many challenges lie in wait to thwart your best planned attack. For example, a student may have two events conflict or a fellow
coach may get lost on the road during a tournament; be prepared to “be prepared”.

 

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